Preface

11

The Objective of This Book

11

Target Audience

11

Structure of This Book

11

Acknowledgments

14

1 Budget Management at a Glance

15

1.1 Reviewing Customers’ Needs

16

1.2 The General Funds Management Process

17

1.3 Customization and Key Activities

19

1.4 Summary

31

2 Master Data and Budgetary Structure

33

2.1 Funds Management Master Data and Use

34

2.2 Mapping Funds Management Objects with Financial/Logistical Entities

36

2.3 Budget Structure Concept

38

2.4 Budget Derivation Strategy and Use

40

2.5 Configuration Settings

42

2.6 Summary

57

3 Budgetary Management

59

3.1 Multiple Budget Ledgers Concept

60

3.2 Available Budget Attributes and Use

61

3.3 Budget Flow Controls

64

3.4 Customization and Key Activities

66

3.4.1 Basic Settings

66

3.4.2 Budget Entry

72

3.4.3 Controlling Budget Flow

83

3.4.4 Automatic Budget Posting

93

3.5 Summary

96

4 Actual/Commitment Updates

97

4.1 The Update Profile Concept

97

4.2 Period-Based Versus Annual-Based Tracking

99

4.3 Financial and Logistical Flows

100

4.4 Earmarked Funds and Funds Transfers

103

4.5 Customization and Key Activities

105

4.5.1 Defining the Derivation Strategy

105

4.5.2 Integration

108

4.5.3 Earmarked Funds Settings

118

4.6 Summary

127

5 Availability Control

129

5.1 Availability Control Ledgers

130

5.2 Availability Control Objects and Filters

131

5.3 Multiannual and Annual Regimes

132

5.4 Availability Control Derivation Strategy and Tolerance Profiles

134

5.5 Customization and Key Activities

135

5.6 Summary

145

6 Closing the Financial Year

147

6.1 Introduction to Closing Operations

147

6.2 Carry-Forward of Open Commitments

149

6.3 Carryover of Residual Budget and Closing Activities

154

6.4 Year-End Exercise Under Multiannual Budget Regime

156

6.5 Configuration Settings

157

6.6 Summary

170

7 Workflows

171

7.1 Workflow Roles

171

7.2 Workflow Definitions

174

7.3 Summary

177

8 User Activities in Funds Management

179

8.1 Introduction to User Activities in Funds Management

179

8.2 Master Data Maintenance

181

8.3 Budgeting

190

8.4 Earmarked Funds and Other Postings

196

8.5 Closing Procedures

205

8.5.1 Assign Budget Status

205

8.5.2 Open Budget Period for Budget Operations

205

8.5.3 Open Budget Consumption

206

8.5.4 Close Open Commitments

207

8.5.5 Carry-Forward of Commitments/Balance

211

8.5.6 Carryover of Residual Budget

215

8.5.7 Residual budget calculation

217

8.6 Reports

219

8.7 Summary

221

9 Auxiliary Postings in Funds Management

223

9.1 Change of Funds Management Account Assignment

224

9.2 Subsequent Data Transfer to Funds Management

234

9.3 Mass Data Deletion

241

9.4 Mass Data Reconstruction

245

9.5 Summary

257